Event Management
- Creates, maintains, updates, or removes reservations for external and internal conference events through collaboration and consultation with client.
- Determines event space needs and assigns space balancing the needs of the client and abilities of the campus and Holmes Student Center.
- Creates reservations and coordinates use of space and resources for various outdoor venues including, but not limited to, MLK Commons, Central Park, East and West Lagoons, and the Oderkirk Property.
- Works closely with campus partners to ensure delivery of services when necessary.
- Creates reservations for hallway display and tabling activities throughout HSC.
Event Coordination
- Coordinates various event related services including, but not limited to, catering, audio/visual, staff, or campus services support.
- Maintains effective communication with all departments involved in every aspect of event production to ensure an outstanding customer experience.
- Provides on-site coordination and supervision of conference activities and support services.
- Enforces various campus and building policies pertaining to reservation of spaces and facilities.
Billing
- Coordinates with HSC Business Office to ensure accurate invoicing for client events and services.
- Secures client account information and reviews charges with client prior to event.
- Maintains records and billing statistics on each conference group.
Recordkeeping
- Maintains accurate records of past event confirmations and contracts.
Supervision
- Hires, trains, and supervises student event coordinators.
Other Duties
- Oversees the Office of Dean of Students poster approval process including determining eligibility for approval and maintains poster log.
- Other related duties as assigned.
